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Facilities and Visitor Management

How can Vgreet support Facilities Managers?

Facility teams have been given new challenges to overcome throughout the Covid-19 pandemic, in addition to the usual challenges that are presented to the FM. Learn more through our blogscase studies and videos...


Businesses are under pressure to keep costs low to protect profits. This is no different for Facilities departments, and challenges here include:

  • Supplier negotiation and management
  • Building running costs
  • Managing budgets
  • Team costs – front of house, FM teams
  • Loss of budget due to economic factors
  • Introduction of extra sanitisation measures
  • Caretaking costs to manage empty buildings
  • Introduction of costs for sanitisation measures


Facilities departments must be efficient in order to keep control of budgets. Examples of these challenges include:

  • Managing multiple locations at once
  • Getting the best out of space restrictions
  • Remote working
  • Return to office processes
  • Floor plan management
  • Support for workplace safety
  • Working with other departments to achieve overall business aims

Visitor experience

Visitors must have a safe and secure experience and Facilities Managers have challenges in delivering this:

  • They must choose the right technology to meet stakeholder needs
  • Buildings must Covid-secure
  • Office space must be regulated to adhere to social distancing
  • Buildings should provide psychological safety to occupants

Key points for Facilities departments

Vgreet can adapt to ever changing workplace regulations:

  • Customisable workflows
  • Can add track and trace functionality
  • Allows safety instructions to be shared prior to arrival
  • Pre-registration
  • QR code functionality
  • Keeps data secure

Vgreet protects employees and visitors

  • Gives responsibility to the host – taking the stress of visitors away from HR
  • Full ISAE 3000 Type I Privacy Attestation – enables touchless
  • Thermal imaging to take temperatures
  • 7 second check in decongests reception areas
  • Allows FOH staff to work remotely
  • Desk booking & flexible working
  • Self-certification

A Vgreet solution is cost effective

  • ROI can be seen within the first year
  • Allows to reduce number of FOH staff
  • Staff can be relocated to other roles/safer offices
  • Analytics enables areas to be cleaned that have been used only, saving sanitation costs
  • Re-configure workspaces efficiently, save money
  • Energy cost savings – can close spaces and stop air con etc

Secure product that is legally compliant

  • Relogix data analytics 
  • Fully compliant to sector specific regulations and laws
  • Proxyclick integration has many external validations and certifications, including ISO 27001, Cloud Security Alliance, GDPR compliant
  • Proxyclick integration encrypts data in transit and rest
  • All data is hosted in Europe, following appropriate data laws
  • Meeting booking is done via Outlook – trusted brand
  • Doesn’t require installation of unsecure technology

Vgreet is efficient

  • Full analytics to monitor footfall, desk bookings, space management and more
  • Sends automatic notifications
  • Emergency contact functionality
  • Software allows multiple visitor bookings
  • Workspace and meeting room booking functionality
  • Allows for cheap and effective workplace sanitisation
  • Car parking bookings
  • Pre-registration
  • Catering / wifi / tea & coffee
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